NATIONAL BOARD OF DIRECTORS RESOLUTION NO.1

TITLE: CONVENTION VOTES

WHEREAS: The re-organization of the Board of Directors has brought about a change to convention voting.

WHEREAS: The National Board of Directors shall be the governing body of the association and vested with the management of the affairs of the association between Annual Conventions and shall consist of The National Officers and three Directors.

WHEREAS: Every member has the right to vote at the Annual convention.

THEREFORE, LET IT BE RESOLVED That By-laws Section V, 4, c, (1) be changed to read "The National Board of Directors shall be voting members, except the President who may cast a vote to make or break a tie.

This is to certify that on April 10, 2007, with a quorum present at a regular meeting of the National Board of Directors, this resolution was proposed, read, debated, and adopted by majority vote.

J. A. Shipp, SR - President

M. F. Shaw, JR -Vice-president J. L. Gruber - Secretary

T. A. Trimble - Treasurer

J. F. Crowley - BOD Member

D. T. Isherwood - BOD Member B. D. Garrison - BOD Member

(Stricken)

 

NATIONAL BOARD OF DIRECTORS RESOLUTION NO.2

TITLE: CONVENTION INTEREST FREE LOAN WHEREAS: Sections V 3.e.(2) (f) allows for a Chapter/ Branch to request an interest free loan not to exceed $2,000.00.

WHEREAS: Our current requirement of an Annual meeting only produces approximately 1/3 of the Primary Delegates/ Chapter Presidents.

WHEREAS: Recent changes to the Board of Directors no longer requires that the Chapter President attend Convention.

WHEREAS: A delegate from a Chapter can be any member of the Chapter.

THEREFORE, LET IT BE RESOLVED That By-laws Section V,4,a (1) be changed to read "The National Board of Directors may authorize an interest free loan, not to exceed $2,000.00, to a chapter or branch for the purpose of delegate representation at the Annual Convention.

This is to certify that on 10 April 2007, with a quorum present at a regular meeting of the National Board of Directors, this resolution was proposed, read, debated, and adopted by majority vote.

J. A. Shipp, SR - President

M. F. Shaw, JR -Vice-president J. L. Gruber - Secretary

T. A. Trimble - Treasurer

J. F. Crowley - BOD Member

D. T. Isherwood - BOD Member

B. D. Garrison - BOD Member

(Stricken)

MOBILE CHAPTER RESOLUTION # 1

TITLE: AMENDMENTS AND REVISIONS

WHEREAS: Section IX requires approval of the mem­bership.

WHEREAS: Approval of the membership is defined to mean the entire membership.

WHEREAS: Less than 2 percent of the entire membership attends convention.

WHEREAS: The association has a letter from our attorney stating "The DC Code does not allow for a change of the resolution without submission and publication to the membership at large, prior to the convention itself' and

WHEREAS: The association attorney further states "Plainly speaking "no Resolution/amendment can be altered on the convention floor."

WHEREAS: Currently, alteration of a resolution during convention, extends taking action by one year.

WHEREAS: Roberts Rules of Order allows for amend­ments to resolutions that change the By Laws, that are within the "scope of the resolution."

THEREFORE, LET IT BE RESOLVED: By Laws Section IX 1 be changed to read:

1. The By Laws may be amended as needed and must be in compliance with the Code of the District of Columbia for Non­Profit Business. By Laws amendments, revisions and/or changes, shall be submitted and published in advance in accordance with Section V 3.b and b.(l). By Laws amendments, revisions and/or changes shall only be made by action of the Annual Convention, provided that notice of such Convention has been previously given to the general membership. and

Add subparagraph a to paragraph 2 to read:

a. Every member in good standing, registered as attending convention may have privilege of the floor and vote on revisions and/or amendments, minor, pen and ink, or other changes to the By Laws.

Change paragraph 5, to read:

5. Interpretation of the Bylaws must be accomplished by the action of the Annual Convention.

This is to certify that on 2 May 2007, with a quorum present at a regular meeting of the Mobile Chapter, this resolution was proposed, read, debated, and adopted by unanimous vote.

 

CPO Alex Chapman, President, Mobile Chapter

SCPO Jack Crowley, Secretary, Mobile Chapter

(Carried)

 

MOBILE CHAPTER RESOLUTION #2

TITLE: AMENDMENTS AND REVISIONS

WHEREAS: Operations Manual Section XIII does not clearly define the process for amending or revising the Operations Manual.

THEREFORE, LET IT BE RESOLVED: That Operations Manual Section XIII be changed to read:

1. The Operations Manual may be amended as needed and must be in compliance with the By Laws and approved by the action of an Annual Convention. Recommended changes to this manual are to be forwarded to the By Laws Committee.

2. Every member in good standing, registered as attending convention may have privilege of the floor and may vote on revisions and/or amendments, minor, pen and ink, or other changes to the Operations Manual.

3. Changes to the Operations Manual shall require a 2/3 vote (of those voting) for approval.

4. Interpretation of the Operations Manual must be accomplished by the action of an Annual Convention.

This is to certify that on 7 March 2007, with a quorum present at a regular meeting of the Mobile Chapter, this resolution was proposed, read, debated, and adopted by unanimous vote.

 

CPO Alex Chapman, President, Mobile Chapter

SCPO Jack Crowley, Secretary, Mobile Chapter

(Carried)

 

MOBILE CHAPTER RESOLUTION #3

TITLE: CONVENTION DELEGATION

WHEREAS: CPOA By Laws state the Convention Delegation "shall act as representatives of the membership" WHEREAS: The Chapter Presidents are no longer the National Board of Directors, therefore membership repre­sentation must be restated.

WHEREAS: Convention votes are currently controlled by I vote per Chapter, irrespective of the total number of members assigned to a particular Chapter.

WHEREAS: Members at Large are currently excluded from representation during convention.

THEREFORE, LET IT BE RESOLVED: That By Laws Section II 2 a be changed to read as follows:

a. The Convention Delegation shall be the governing body of the Association during Annual Convention. The authority of the Annual Convention shall be restricted to the By Laws and laws of the District of Columbia." And

That By Laws Section V 3.d be changed to read: (see attached) and

That the Delegate Accreditation and Proxy Authori­zation/Accreditation forms be modified and/or created accordingly. (samples attached)

This is to certify that on 7 March 2007, with a quorum present at a regular meeting of the Mobile Chapter, this resolution was proposed, read, debated, and adopted by unanimous vote.

 

CPO Alex Chapman, President, Mobile Chapter

SCPO Jack Crowley, Secretary, Mobile Chapter

 

(Stricken)

 

 

MOBILE CHAPTER RESOLUTION #4

TITLE: NATIONAL ELECTIONS

WHEREAS: Paragraph I f and I g do not relate to the election process.

WHEREAS: Participation in the last 3 elections has been less than 10%.

WHEREAS: Participation in the governing body averages less than 2%

WHEREAS: The election process is largely name recog­nition versus actual knowledge of the candidates, what they do for CPOA and how they stand on issues.

WHEREAS: Election discrepancies were noted in the Executive Directors election report.

THEREFORE, LET IT BE RESOLVED: That By Laws Section IV I be moved to Section III. 8 and changed to read:

i. Should the President's office become vacant, the Vice­President shall fill that office. Any vacancies occurring among the other elected officers shall be filled by appointment of the Board of Directors.

That By Laws Section IV I g be moved to Section III. 9 That By Laws Section LV Be changed in it's entirety to read: (see attached)

This is to certify that on 7 March 2007, with a quorum present at a regular meeting of the Mobile Chapter, this resolution was proposed, read, debated, and adopted by unanimous vote.

CPO Alex Chapman, President, Mobile Chapter SCPO Jack Crowley, Secretary, Mobile Chapter

1.    Procedures for Elective Offices

a. The Nomination/Ballot Committee shall receive all nominations.

(1) The National President shall appoint the Nomi­nation/Ballot Committee Chairman during the Annual Convention prior to the election year.

(2) Address for NominationlBallot Committee shall be published in the January edition of THE CHIEF and on the association web site of the election year.

(3) Eligibility information shall be provided to the NominationlBallot Committee by the National Office.

b. Nominations for National Officers and Board of Direc­tors shall open the 1st day of April and close the last day of May in every year divisible by 3.

(1) Nominations shall be forwarded to the Nomination and Ballot Committee via Regular mall, Email, or Fax.

(2) The Nomination Package shall contain current membership status, a current resume, statement containing the reason for seeking office and a current photo of the candidate. (3) The nomination package, less the membership information, shall be published in the July edition of THE CHIEF in each election year.

c. Election of Officers and Directors shall be conducted during the Annual Convention in every year divisible by 3. Candidates' names shall be placed on a ballot in the order the nominations are received by the Nomination and Ballot Committee. Election shall require a majority of those voting. In the event no candidate receives a majority, a ballot shall be prepared containing the candidates receiving the 1st and 2nd largest number of votes. Voting shall continue until the offices are filled by majority vote.

d. The time and place of balloting shall be made known during the first session of the Annual Convention in which elections are held. Elections shall become effective and Installation of Officers shall occur during the Good of the Order. In the event an Installation Ceremony is not conducted, elections would become effective immediately following adjournment of the Annual Convention.

e. In the event a nominated person wins an election and prior to being installed, determines that for any reason, s/he cannot serve, the position shall be filled by the next nominated person receiving the next highest number of votes.

1. Every member in good standing of the Chief Petty Officers Association shall be entitled and may vote in each National Election. Each member may vote for one candidate for each National Officer and 3 cumulative votes for Directors. Absentee or Proxy voting shall not be permitted.       (Carried)

MOBILE CHAPTER RESOLUTON #5

TITLE: Discipline and Jurisdiction

WHEREAS: Previously our Board of Directors were responsible for Discipline to include National Officers.

WHEREAS: Our Board consisted of the Chapter Presidents. WHEREAS: Our Board now consists of the National Officers and 3 Board Members.

WHEREAS: The Board would be responsible for the discipline of themselves and the General Membership, without accountability to the membership.

THEREFORE, LET IT BE RESOLVED: Change Section VIII to read:

Discipline and Jurisdiction

1. The Board of Directors will have jurisdiction over the General Membership of the Association to include National Officers and Board Members between Conventions and shall be governed by current Parliamentary Authority. All disci­plinary actions of the Board of Directors is subject to ratification of the Convention Delegation. The Board of Directors shall report all disciplinary actions taken each year to the Annual Convention.

2. The Convention Delegates shall have jurisdiction over the General Membership, National Officers and Board of Directors during the Annual Convention and shall be governed by current Parliamentary Authority.

3. In the unfortunate event a trial, removal from office or revocation of membership should become necessary it shall be conducted in accordance with current Parliamentary Authority, both leading up to and including the specific process itself Trials, Removal from Office and Revocation of Membership shall be held during Annual Convention. The National Board of Directors shall take all necessary action between Annual Conventions in the event of illegal activity by a National Officer, Board Member or the General Membership, and is subject to ratification of the membership.

4. A member has the right of appeal to any action. Rulings on appeals shall be by action of the Annual Convention.

5. Members are expected to maintain their conduct so as not to discredit the Coast Guard or the Association.

This is to certify that on 2 May 2007, with a quorum present at a regular meeting of the Mobile Chapter, this resolution was proposed, read, debated, and adopted by unanimous vote.

 

CPO Alex Chapman, President, Mobile Chapter

SCPO Jack Crowley, Secretary, Mobile Chapter

(Carried)

MOBILE CHAPTER RESOLUTION #6

TITLE: CORRECTION TO NATIONAL OFFICER AND BOARD OF DIRECTORS TERM OF OFFICE WHEREAS: The current wording states "a term not to exceed 3 years."

WHEREAS: The current wording is not recommended by current parliamentary authority

WHEREAS: Current officers could not continue to serve in the event no one is elected as successor.

WHEREAS: Removal of an officer for cause can only be accomplished by trial because there is no provision for a successor.

THEREFORE, LET IT BE RESOLVED: Change By Laws Section 1111. to read:

"The National Officers shall consist of the President, Vice­President, Secretary, and Treasurer, for a term of not more than 3 years, or until their successor is elected." And

Change By Laws Section II 1. a. by adding after "3 elected Directors."

The term of office for the Board shall not exceed 3 years or until a successor is elected.

This is to certify that on 7 February 2007, with a quorum present at a regular meeting of the Mobile Chapter, this resolution was proposed, read, debated, and adopted by unanimous vote.

 

CPO Alex Chapman, President, Mobile Chapter

SCPO Jack Crowley, Secretary, Mobile Chapter

(Carried)